The following process is to be taken for employees applying for a flexwork agreement:
- Read and understand the UCSB flexwork guidelines and agreement
Click HERE to Download the Guidelines and Agreement
- Take the
Work Suitability Assessment, and consider the results when completing the duties and
assignments section of the agreement. A discussion between you and your supervisor/manager may be
required to finalize the tasks and performance measurements best suited for your job.
- Complete the agreement as best you can, sign and submit your application to
your immediate supervisor/manager. The application includes the agreement, Work Suitability Assessment
results, and ergonomic and home office safety agreement, if applicable.
Portions of the agreement will still require input from your supervisor/manager. If requesting a telework
agreement, you will also need to read the ergonomic and home office safety agreement.
Ergonomics & Home Safety Guidelines
- Set aside time to meet with your supervisor/manager to review the application
and to discuss the terms of your participation in the program. Your supervisor/manager may approve the
proposed flexwork arrangement. Your supervisor/manager may also recommend an alternate flexwork program.
You and your supervisor/manager must agree on a mutually agreeable and appropriate flexwork arrangement,
as it is the responsibility of the employee to make the case for a flex work arrangement.
- When a telework program is approved, you may choose to take the
Employee Suitability Assessment,
a developmental tool designed to provide guidance and support around telework skills. (The results
are not to be used for performance evaluations, or for denying a flexible schedule arrangement.)
The Employee Suitability Assessment will be emailed to you with directions. Once complete, email the
assessment answer sheet to the address as directed and you will receive a completed assessment for you
to use with your supervisor/manager. This assessment tool is optional but is recommended for employees
new to telework.
- Once all steps are taken, your supervisor/manager must submit the completed and
signed agreement to the department head/designee for final approval.
- If the employee wishes to renew this agreement, he/she will formally request a
renewal in writing. Renewal of the agreement is subject to review and approval by the employee’s
supervisor/manager. Participation in a flex schedule program may be terminated at any time upon the
request of the supervisor/manager, upon the request of the employee and agreement of the supervisor/manager,
or with a two week notice if that is acceptable to the supervisor/manager.
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